✱ PLEASE READ THIS PRIVACY POLICY CAREFULLY
≫ OUR PRIVACY STATEMENT
The protection of your personal data is of great importance to Mitsubishi Gas Chemical Europe GmbH ("Company"). This privacy policy (the "Privacy Policy") therefore intends to inform you about how the Company, acting as data controller, collects and processes the personal data that you submit or disclose to us. We process this personal data in accordance with the applicable EU and Member State regulations on data protection, in particular, the General Data Protection Regulation No 2016/679 (the "GDPR").
We encourage you to read this Privacy Policy carefully. If you do not wish your personal data to be used by us as set out in this Privacy Policy, please do not provide us with your personal data. Please note that in such a case, we may not be able to provide you with our services, you may not have access to and/or be able to use some features of the Website, and your customer experience may be impacted.
If you have any queries or comments relating to this Privacy Policy, please contact privacy@mgc-europe.de.
≫ HOW DO WE USE YOUR PERSONAL DATA?
For the purposes specified in this Privacy Policy, we process the personal data obtained from you directly (when you decide to communicate such data to us, i.e., when you contact us or indirectly (data provided to us by a third-party). We ensure that the personal data processed are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. We will always process your personal data based on one of the legal basis provided for in the GDPR (Articles 6 and 7).
— The personal data of the staff of our customers
We may collect and process your personal data for the purposes of communicating with you, which is required so that we can pursue our legitimate interests for offering you the adequate products and services of the Company. In this context we process the following categories of personal data: Full name, Company's name, Company's address, Company's phone numbers, Company's fax number, E-mail address, Title.
— The personal data of the staff of our business partners
We may collect and process your personal data for the purposes of communicating with you which is required so that we can pursue our legitimate interest for organizing sales, R&D activities, regulatory compliance and logistics of the Company. In this context we process the following categories of personal data: Full name, Company's name, Company's address, Company's phone numbers, Company's fax number, E-mail address, Title.
— The personal data of our candidates for our vacancies
We may collect and process your personal data for the purposes of hiring new staff which is required so that we can pursue our legitimate interest conducting recruitment procedures of the Company. In this context we process the following categories of personal data: Resume, letter of recommendation, holiday status, passport, residence permission.
We will keep your personal data only for as long as it is necessary for us to comply with our legal obligations to ensure that we provide an adequate service, and to support its business activities (Article 5 and 25(2) GDPR). =
≫ HOW DO WE USE YOUR SENSITIVE PERSONAL DATA?
We will always process your sensitive personal data, for example, concerning your trade union membership, religious views, or health condition, in accordance with the special rules provided for in the GDPR (Article 9).
≫ HOW DO WE SHARE YOUR PERSONAL DATA?
We may share your personal data with Company Group entities and with third parties in accordance with the GDPR. Where we share your data with a data processor, we will put the appropriate legal framework in place in order to cover such transfer and processing (Articles 26, 28 and 29 GDPR). Furthermore, where we share your data with any entity outside the EEA, we will put appropriate legal frameworks in place, notably controller-to-controller (2004/915/EC) and controller-to-processor (2010/87/EU) Standard Contractual Clauses approved by the European Commission, in order to cover such transfers (Articles 46 (2)(c),46(5) GDPR).
— Business Partners
Your personal data may be transferred to and processed by our business partners that work with us to provide our products and services or help us market to customers. Your personal data will only be shared by us for the purposes specified above in this Privacy Policy.
— Service Providers
We may share your personal data with companies which provide services on our behalf. Your personal data will only be shared by us with these companies for the purposes specified above in this Privacy Policy.
— Corporate Affiliates and Corporate Business Transactions
We may share your personal data with Company's affiliates, in particular, Mitsubishi Gas Chemical Company, Inc., Mitsubishi Gas Chemical America, Inc. In the event of a merger, reorganization, acquisition, joint venture, assignment, spin-off, transfer, or sale or disposition of all or any portion of our business, including in connection with any bankruptcy or similar proceedings, we may transfer any and all personal data to the relevant third party.
— Legal Compliance and Security
It may be necessary for us – by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence – to disclose your personal data. We may also disclose your personal data if we determine that, due to purposes of national security, law enforcement, or other issues of public importance, the disclosure is necessary or appropriate.
We may also disclose your personal data if we determine in good faith that disclosure is reasonably necessary to protect our rights and pursue available remedies, enforce our terms and conditions, investigate fraud, or protect our operations or users.
— Data Transfers
Such disclosures may involve transferring your personal data out of the European Union to Japan. Such transfer may take place for business management purposes by the Company. For each of these transfers, we make sure that we provide an adequate level of protection to the data transferred, in particular by entering into standard contractual clauses as decided by the European Commission decisions, 2004/915/EC and 2010/87/EU with data importers.
≫ OUR RECORDS OF DATA PROCESSES
We handle records of all processing of personal data in accordance with the obligations established by the GDPR (Article 30), both where we might act as a controller or as a processor. In these records, we reflect all the information necessary in order to comply with the GDPR and cooperate with the supervisory authorities as required (Article 31).
≫ SECURITY MEASURES
We process your personal data in a manner that ensures their appropriate security, including protection against unauthorised or unlawful processing, accidental loss, destruction or damage. We use appropriate technical or organisational measures to achieve this level of protection (Articles 25(1) and 32 GDPR).
≫ NOTIFICATION OF DATA BREACHES TO THE COMPETENT SUPERVISORY AUTHORITIES
In case of breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed, we have the mechanisms and policies in place in order to identify it and assess it promptly. Depending on the outcome of our assessment, we will make the requisite notifications to the supervisory authorities and communications to the affected data subjects, which might include you (Articles 33 and 34 GDPR).
≫ PROCESSING LIKELY TO RESULT IN HIGH RISK TO YOUR RIGHTS AND FREEDOMS
We have mechanisms and policies in place in order to identify data processing activities that may result in high risk to your rights and freedoms (Article 35 GDPR). If any such data processing activity is identified, we will assess it internally and either stop it or ensure that the processing is compliant with the GDPR or that appropriate technical and organisational safeguards are in place in order to proceed with it.
In case of doubt, we will contact the competent Data Protection Supervisory Authority in order to obtain their advice and recommendations (Article 36 GDPR).
≫ YOUR RIGHTS
You have the following rights regarding personal data collected and processed by us.
— Information regarding your data processing: You have the right to obtain from us all the requisite information regarding our data processing activities that concern you (Articles 13 and 14 GDPR).
— Access to personal data: You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and certain related information (Article 15 GDPR).
— Rectification or erasure of personal data: You have the right to obtain from us the rectification of inaccurate personal data concerning you without undue delay, and to complete any incomplete personal data (Article 15 GDPR). You may also have the right to obtain from us the erasure of personal data concerning you without undue delay, when certain legal conditions apply (Article 17 GDPR).
— Restriction on processing of personal data: You may have the right to obtain from us the restriction of processing of personal data, when certain legal conditions apply (Article 18 GDPR).
— Object to processing of personal data: You may have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, when certain legal conditions apply (Article 21 GDPR).
— Data portability of personal data: You may have the right to receive your personal data in a structured, commonly used and machine-readable format, and have the right to transmit those data to another controller without our hindrance, when certain conditions apply (Article 20 GDPR).
— Not to be subject to automated decision-making: You may have the right not to be subject to automated decision-making (including profiling) based on the processing of your personal data, insofar as this produces legal or similar effects on you, when certain conditions apply (Article 22 GDPR).
If you intend to exercise such rights, please refer to the contact section below.
If you are not satisfied with the way in which we have proceeded with any request, or if you have any complaint regarding the way in which we process your personal data, you may lodge a complaint with a Data Protection Supervisory Authority.
≫ CHILDREN
Our products and services are intended for adult customers. Thus, we do not knowingly collect and process information on children under sixteen (16). If we discover that we have collected and processed the personal data of a child under sixteen (16), or the equivalent minimum age depending on the concerned jurisdiction, we will take steps to delete the information as soon as possible. If you become aware that a child under sixteen (16) has provided us with personal data, please contact us immediately by using the contact address specified under this Privacy Policy.
≫ LINKS TO OTHER SITES
We may propose hypertext links from the Website to third-party websites or Internet sources. We do not control and cannot be held liable for third parties' privacy practices and content. Please read carefully their privacy policies to find out how they collect and process your personal data.
≫ UPDATES TO PRIVACY POLICY
We may revise or update this Privacy Policy from time to time. Any changes to this Privacy Policy will become effective upon posting of the revised Privacy Policy via the Services. If we make changes which we believe are significant, we will inform you through the Website to the extent possible and seek your consent where applicable.
≫ CONTACT
For any questions or requests relating to this Privacy Policy, you can contact us by email privacy@mgc-europe.de or by phone +49 211 36 30 80.
